Jul 31, 2024
The question of who can legally work in the United States can be very complicated. Fortunately, the employer can make it relatively easy by having each new staff member fill out the i-9 form, from the U.S. Citizenship and Immigration Services. (There may also be state and local reporting requirements.) The I-9 lists the kinds of documents that you, as an employer, can accept as either proof of identification or proof of the right to work in the United States.
Your reporting responsibilities as an employer are generally quite straightforward. Whenever you hire a new employee, you will have to report a series of data to the appropriate state agency. This will include the employee's name, social security number, valid address, as well as your business identification number, business name and legal business address. You will also have to include the date when the employee first starts working for you (the official date of hire).
Reports have to be submitted within 20 calendar days from the date of the hire, and they can be sent either through first class mail or by electronic means. The information provided through the report serves mainly to help the Department of Health and Human Resources prevent unemployment compensation fraud and track parents who have to pay child support.
Another key task is requesting the W-4 form from each new hire. It shows the filing status for the employee and tells the employer's payroll supervisor how much tax should be withheld from each paycheck.
Finally, as of January 1, 2014, an Insurance Exchange Notice also has to be provided both to full time and part time employees. The notice has to be given to each new employee within 14 days of the start date.
©2024
Sep 26, 2024
Employees keep knocking on your door, needing a cash advance. You want to help them but it’s a huge headache. Read through to learn about a payroll add-on to help you and your employees.
Sep 25, 2024
When interviewing prospective candidates as you look to fill open positions in your company, the questions you ask — and don't ask — can make all the difference. Read through to learn how to choose your questions wisely when meeting with applicants.
Sep 24, 2024
Some employees have to be paid their hourly wage, or even more, if they put in extra time. Others are expected just to put in the extra time anyway. Read through for an introduction to the complex world of exempt vs. nonexempt employees.
Sep 23, 2024
How do you track your employees' time and attendance? It's easier said than done, but modern companies have options. Read through to see how to manage pay, appropriately compensate employees for their work and eliminate bottlenecks in payroll.
Sep 13, 2024
Secret #4: Manage Off-site Early Punch-ins with Real-Time Geofencing Notifications
Aug 30, 2024
Secret #3: Reduce Impact on Staff with Self-Service Access to Timecards, Pay Stubs, and PTO Balances
Aug 29, 2024
At some point, your employees will leave the company. When that time comes, it's important to do what you can to ensure a smooth departure. Read through for insight into offboarding employees the right way.
Aug 28, 2024
"New-collar" workers are associated with industries where employees develop their technical and soft skills through nontraditional education paths — meaning a college degree may not be a hiring prerequisite. Read through to see how new-collar workers can help your company.
Aug 27, 2024
If you’re new to the world of business ownership, you might be surprised to hear that you should schedule pay dates an entire year in advance. Read through to learn how to set deadlines so that your payroll department is as prepared as possible.
Aug 26, 2024
Secret #2 Automated Time and Labor Integrated with a Biometric Clock Prevents Buddy Punching to Save Your Labor Budget
Aug 26, 2024
In general, business owners are allowed to compensate themselves either by taking a draw or by receiving a salary through their businesses. Read through to read some advice on how to properly compensate yourself as a business owner.
Aug 19, 2024
Small organizations with thin margins are looking for ways to reduce variable costs to offset rising expenses and mitigate the impact of a faltering economy. Labor and benefits are the largest line items for most businesses. Therefore, savings in this area has a big impact. And the good news is that you can do it without sacrificing the quality of your products or services. Let’s dive into 7 Fantastic Secrets of Automated Timekeeping That Save Your Company More Money
Aug 01, 2024
Who is entitled to overtime, and who is expected to work extra hours as part of their salary? Read through for some insights into this thorny question.
Jul 30, 2024
Nearly all U.S. companies use background checks as a screening tool when hiring or promoting employees. But not all companies are compliant with applicable laws about the checks. Read through to learn how to do background checks right.
Jul 29, 2024
You want to reward employee performance, but you also don't want to create tax issues. Read through for some advice on how to manage taxes when you give your employees bonuses.
Jul 05, 2024
When performance reviews are done badly, employees are unlikely to hear any good coaching you offer for better results in the year to come. Read through to learn how to design a performance review that will actually improve performance.
Jul 03, 2024
More states are adding paid family and medical leave laws assure workers that some of their wages will continue even during a serious illness — either their own or a family member's. Read through for a review and a preview of proposed changes.
Jul 02, 2024
Form I-9 is a federal employment eligibility verification form. Use it to verify the identity and employment authorization of all hires — citizens and noncitizens. Read through to learn how it works and why it is so important.
Jul 01, 2024
Payroll systems are one way to ensure compliance with labor laws and state and federal regulations. Read through for pragmatic solutions to the complexities of payroll management.
Jun 06, 2024
Ransomware gangs feed voraciously on small prey. They seek firms large enough to pay something but small enough to avoid media and law enforcement attention. Read through to learn how not to be caught unaware.
Jun 05, 2024
Navigating the complexities of COBRA compliance can be daunting. Read through for an overview of your responsibilities.
Jun 04, 2024
Should you pay tipped employees minimum wage? Can you benefit from any tax credits toward minimum wage obligations for employees who earn tips at work? Read through to learn how to process payroll for tipped workers while remaining compliant and avoiding penalties from the IRS.
Jun 03, 2024
The federal overtime provisions contained in the Fair Labor Standards Act say that unless an employee covered by the FLSA is exempt, they receive overtime pay when they work more than 40 hours in a workweek. Read through for the essential details.
Apr 11, 2024
What do you do when an employee quits? Not only do you have to handle resignation logistics and ensure compliance, but you also have to maintain operations and employee morale during the transition. Read through to learn more about the processes to have in place.
Apr 10, 2024
When it comes to monitoring productivity levels and tracking hours spent working, remote employees pose a challenge for their managers. However, with time-tracking applications and time sheets, managers can request that team members track their own progress throughout the workweek. Read through to understand how you can establish a proactive approach to structuring daily work schedules for employees who work from home.
Apr 09, 2024
How often should you pay your employees? You have a number of choices, and each has its pluses and minuses. Read through to consider state laws and which schedule is most suitable for your business.
Apr 08, 2024
Managing payroll is a critical part of running a business. Everyone expects to be paid accurately and on time — and rightfully so. In the process of paying those who work for you in a timely fashion, you also need to keep penalties at bay while ensuring that you’re in compliance with relevant tax and labor laws. Read through for tips on how to keep everyone happy with the help of precise processing.
Mar 14, 2024
In today's competitive employment market, some job seekers feel compelled to exaggerate their past job experience to impress their potential bosses. In the scramble to land top jobs, many candidates are, shall we say, less than honest when writing their resumes. Read through for some thoughts on handling resume lies
Mar 13, 2024
A new hire is starting at your firm. There are administrative tasks to be done, first-day orientation and maybe role-specific training, and perhaps shadowing another employee to foster integration with the team. Read through for onboarding advice to engage talent for long-term success.
Mar 12, 2024
As a small-business owner, it's highly likely that you've caught wind of payroll myths, and if you believe them without realizing they are mythical, then these nonfactual ideas might influence your approach to payroll. Read through to realize that it's possible to evade payroll myths instead of falling victim to these lies.
Mar 11, 2024
In how many ways can you misclassify employees? It's important to know given, since the rapid growth of an independent workforce means increased scrutiny from government agencies to ensure proper classifications. Read through for clarifications that will enable you to avoid legal risks and repercussions.
Feb 16, 2024
Good records do good businesses make. Records help you monitor the progress of your firm, prepare financial statements, identify sources of income, keep track of deductible expenses and prepare tax returns. Read through for some advice on recordkeeping.
Feb 15, 2024
Every organization can be vulnerable to some kind of crisis. The variety is possibly infinite, depending on the size and scope of the business. Even a broken pipe and a flood could prove disastrous for a small business. Read through for a brief lesson on crisis management.
Feb 14, 2024
Records management sets the foundation for your business's success and plays a key role in preventing other payroll processing mistakes from happening. Read through for some tips on complying with federal and state recordkeeping requirements.
Feb 13, 2024
Pay employees by check? Direct deposit? Pay cards? Mobile wallet? There was a time when employees got paid with little manila envelopes filled with cash! Read through to see that progress is in the eyes (and hands) of the beholders.
Feb 12, 2024
The Department of Labor's final rule for employee or independent contractor classification under the Fair Labor Standards Act rescinds the 2021 Independent Contractor Rule. Read through to make sure you remain compliant.
Dec 21, 2023
The IRS recently announced some good news for those contributing to flexible spending accounts. If you aren't already contributing to one, there is now an even better reason to start. Read through for the latest on these valuable tools.
Dec 20, 2023
After the holiday decorations are packed away until next year, it's time for taxpayers to take part in another annual tradition — getting ready to file their tax returns. Read through for updates on the steps you should take before you file.
Dec 19, 2023
In response to misleading aggressive marketing campaigns, the IRS is sending letters to inform the recipients that ERC claims are being disallowed. Read through for the full story on this significant but complex tax break.
Dec 18, 2023
The federal government has issued the 2024 optional standard mileage rates used to calculate the deductible costs of operating an automobile for certain purposes. Read through for the details on the new rates to see how you're affected.
Nov 29, 2023
Expensing business travel is an art and a science. Companies may use either standard per diem rates or itemized expense reports to reimburse employees for business travel costs. Read through for a look at your options and the rules you must follow.
Nov 28, 2023
The IRS has already calculated numbers for filing for the 2024 tax year. Don't be confused: The tax year 2024 adjustments described here generally apply to income tax returns filed in 2025. Read through so you can start planning now.
Nov 27, 2023
It would seem obvious: A bonus is income and gets withheld and taxed just like the money in the regular paycheck. But in reality, it's more complex than that. Read through for details so no one faces unpleasant surprises at tax time.
Nov 24, 2023
Do you want to make sure you're following federal rules when it comes to paying your employees? Read through for a summary of Department of Labor rules.
Oct 19, 2023
Amid rising concerns about a flood of improper Employee Retention Credit claims, the IRS has announced a moratorium, effective from Sept. 14 through at least the end of the year, on processing new claims. Read through to see how this may affect you.
Oct 18, 2023
A new rule had made it harder for certain older high-net-worth workers to save money on retirement contributions. But the IRS has extended the application of the rule. Read through to find out exactly what has changed, and how you may be able to take advantage.
Oct 17, 2023
Tracking the time of your hourly workers in an effective way might be the most important thing you do as an employer. Read through to see how technology can streamline the process and improve accuracy.
Oct 16, 2023
Your written payroll policy should define the nuances of your payroll function — wage definition, payment calculation, workweek and overtime computations, and more. Read through for some insights into how to organize the payroll policy at your company.
Sep 20, 2023
There are practical, legal and emotional concerns regarding the use of marijuana. How should workplaces address this rapidly changing and potentially polarizing topic? Read through for an overview of marijuana laws and suggestions for the best practices to call for in a professional setting.
Sep 19, 2023
Workers' comp insurance is essential for most businesses, but as an employer, you may have more options than you realize. Read through for an introduction to the pay-as-you-go model and the advantages of outsourcing it.
Sep 18, 2023
Businesses must have all employees fill out a Form I-9 to ensure they are eligible to work in the United States. A Social Security card can be part of the proof, but not in all instances. Click through to avoid making a serious mistake.
Sep 15, 2023
Not everyone in your office will qualify for overtime pay, but how do you determine employee classification? Read through to learn more about overtime and who qualifies.
Aug 23, 2023
The rise in HR technology poses a number of cyberthreats to the human resources function. Are you ready to counter them? Read through for some of the most prevalent cybersecurity concerns so that you can guard against them.
Aug 22, 2023
Are you reviewing your procedures regarding artificial intelligence and automation? If you're updating your hiring processes and background screening programs, this is important information to know. Read through to see how regulators and lawmakers at the federal, state and city levels are focusing on AI in employment.
Aug 21, 2023
Direct deposit makes payday easier for employers and employees alike, but a lot of smaller businesses do not pay via direct deposit under the guise that it is too complicated. Read through to better understand the practice and benefits of direct deposit, digest the drawbacks and set up direct deposits for either you, your employees or both.
Aug 18, 2023
Being and staying compliant with all labor laws, payroll rules and tax requirements is essential when you hire employees for your small business. Read through for an overview of the key rules so you start off on the right foot.
Jul 26, 2023
You can't blame the robots. That's basically what the EEOC is saying in new guidance that clarifies how longstanding rules apply to modern recruitment methods. Read through to make sure you're in compliance in this new world.
Jul 25, 2023
Are you capturing your employees' time and processing their wages via separate systems? This is a recipe for payroll errors because the two systems need to communicate with each other. Read through to see how integrated timekeeping can help.
Jul 24, 2023
Payroll compliance is about meeting your payroll obligations as required by law. Read through to learn how your organization can stay compliant.
Jul 21, 2023
USCIS has announced a new Form I-9, effective Aug. 1. The Form I-9 is used to check employment eligibility verification. Read through to find out more about the new release and how it may affect you.
Jul 20, 2023
You started a business. Now you're ready to hire some employees. How do you set up payroll? There are essential steps you need to follow. Read through to manage the process, from acquainting yourself with tax and wage laws to covering payroll expenses.
Jun 29, 2023
The PWFA is active as of June 27, and it changes — on a federal level — the way companies must deal with pregnant employees. Read through for the details to make sure you are in compliance with this important new law.
Jun 28, 2023
When it comes to paying employees, you don’t want to shortchange or pay them late. Payroll is one of the most expensive and important components of your business — you have to get it right. Read through to create a payroll schedule that gets it right from the start.
Jun 27, 2023
A recent report found there was more than $10 billion lost to online scams in 2022. Anyone can be vulnerable, and everyone should be aware of the red flags that should cause them concern. Read through to learn how to protect yourself.
Jun 26, 2023
How will a Department of Labor rule proposal affect your business? For many small businesses, independent contractor hires have significantly outpaced employee hires. Read through to consider whether your reliance on independent contractors will need to change.
Jun 09, 2023
The government has granted unusually high inflation adjustments for the coming year. Read through for the details so you can spend the next few months making long-term plans based on the new numbers.
Jun 08, 2023
Did you know that remote employees are especially vulnerable to cyber threats? Due to this fact, employers should take the time to train their remote team regarding cybersecurity risks. Doing so will help your remote workers stay as protected as those in the office. Read through for the key steps.
Jun 07, 2023
A stretch individual retirement account strategy is used to help clients pass IRAs along to their desired heirs. However, the Setting Every Community Up for Retirement Enhancement Act of 2019 has since limited the tax-deferring powers of inherited IRAs significantly. Read through for suggestions when working with the lack of stretch IRAs and the new estate planning problem this change has caused.
Jun 06, 2023
To access the IRS going forward, taxpayers will need to create an ID.me account, a private security system that can be used for a variety of sites. Read through to learn more about the use of biometric verification to confirm your identity with the tax agency.
Jun 05, 2023
The federal minimum wage is not currently scheduled for change. However, at the beginning of the year, a total of 23 states had already increased the amount of their minimum wage, which has positively benefited upward of 8.4 million Americans across the country. Read through to discover which states and cities are planning to do the same in the months ahead.
May 12, 2023
Check Documents by August 30
Apr 21, 2023
The IRS warns about Employee Retention Credit claims in which aggressive promoters make offers that are too good to be true. Click through to be aware that much of this marketing exists solely to collect your personally identifiable information in exchange for false promises.
Mar 10, 2023
Employers need to display a new poster, issued in October 2022, outlining workers' rights under antidiscrimination statutes. Read through to see what the poster explains to make sure you're following EEOC guidance.
Mar 09, 2023
In the waning days of 2022, President Biden signed a bill that improves the retirement situation for a wide range of Americans. Read through for a first look at these changes, which affect almost every worker and the companies that employ them.
Mar 08, 2023
Depending on what kind of business you run, you may have to keep some detailed records for OSHA about employee injuries. Read through for an introduction to the requirements and OSHA's important Form 300A—whose deadline looms.
Mar 07, 2023
Employers have to abide by a variety of federal, state and local rules when hiring, and more rules may be coming; California and New York City are mandating additional job ad information. Read on to see what the future of job ads may involve.
Mar 06, 2023
It seems contrary to long-standing policy and even common sense, but in a recent ruling, the Supreme Court decided that in certain situations, highly paid employees can earn overtime pay. Read on to see if you're affected.
Feb 10, 2023
In 2020, the FBI reported 1.4 million cybercrime complaints, mostly identity theft, up from 651,000 in 2019. The cost to victims is estimated at $5.9 billion. Here are six low-cost steps to take to protect your business.
Feb 09, 2023
The IRS has announced that the amount individuals can contribute to their 401(k) plans in 2023 has increased to $22,500, up from $20,500 for 2022. This also applies to 403(b), most 457 plans, and the federal government's Thrift Savings Plan.
Feb 08, 2023
Bringing new employees into your company should be about more than filling out Form W-4. It's about creating an atmosphere where they feel welcomed and integrated into the team.
Feb 07, 2023
In June 2022, the IRS made a rare midyear adjustment to mileage deductions because of rising gas costs. It's increased the number again for 2023. Here are the details so you can take full advantage of higher rates.
Feb 07, 2023
Being and staying compliant with all labor laws, payroll rules and tax requirements is essential when you hire employees for your small business. Here is a checklist for welcoming new hires. Here is an overview of the key rules so you start off on the right foot.
Jan 03, 2023
Here are the latest developments in the personal finance, tax and business worlds. Click through for links to current reports from leading news sources.
Aug 19, 2022
It is critical for business owners to correctly determine whether the people providing services are employees or independent contractors.
Aug 08, 2022
Background checks can be confusing if you are not sure how to approach them. Here are some best practices to make the process easier.
Jul 20, 2022
New Mexico Paid Sick Leave (Healthy Workplaces Act 2021) is a law requiring all private employers in New Mexico to allow employees to accrue and use a benefit called earned sick leave.
Jul 19, 2022
Scam Warning From PA Department Of Revenue: Be Aware - Scam Artists Impersonating Department Of Revenue In Letters Targeting Pennsylvania Businesses To Try To Get You To Turn Over Your Accounting Records!
Oct 29, 2021
The final quarter of 2021 is the perfect time to remind employees to submit a new W4 if they want to change their Federal withholding for 2022.
Oct 05, 2021
The Tax Credits for Paid Leave Under the American Rescue Plan Act of 2021 have ended.
Sep 29, 2021
Providing Resources to Help Cannabis Business Owners Successfully Navigate Unique Tax Responsibilities
Sep 27, 2021
Which states are mandating participation?
Aug 13, 2021
The importance of documenting performance problems as they occur cannot be overstated.
Aug 04, 2021
As medical and recreational cannabis laws evolve, and with federal law currently in opposition to many state laws, employers face challenges when developing workplace drug policies and understanding their limitations in the area of drug testing. Use the enclosed best practice recommendations and chart to see how YOUR business may be affected!
Aug 02, 2021
While your employee handbook should receive a regularly-scheduled review to ensure compliance with state and federal law, there are some events that may require additional policies or updates to be added to your employee handbook sooner than your next scheduled update. Click the link below for the 9 reasons !
Jul 27, 2021
Act Now to Stop Data Share With Equifax
Jul 23, 2021
The last thing your business needs is an IRS audit - don't get caught uninformed!
Jul 20, 2021
Small business compliance has never been more complex. This eBook will introduce you to the leading challenges and solutions that will help you to stay on the right side of the law.
Jan 12, 2021
A walkthrough showing employees how to complete the onboarding process available through My Employer on the GO!
Oct 05, 2020
A walkthrough detailing how to process time-off requests within the Employer on the GO software!
Oct 02, 2020
Changes to Pennsylvania's overtime regulations are coming soon - stay up-to-speed on the latest information!
Sep 25, 2020
A walkthrough showing how to upload and access important forms and documentation using Employer on the GO's human resource system!
Sep 21, 2020
A walkthrough showing the organizational chart function of Employer on the GO's human resource system!
Sep 17, 2020
A walkthrough detailing how to assign tasks to members of your team with Employer on the GO!
Sep 14, 2020
A walkthrough showing how to view and edit employee HR information with Employer on the GO!
Sep 10, 2020
A walkthrough showing the functions of the Employer on the GO performance management system!
Sep 07, 2020
A walkthrough showing how to post and view company announcements with Employer on the GO!
Sep 03, 2020
New language from the White House offers a temporary payroll tax deferral - should you take advantage of it?
Aug 28, 2020
The "when," "where," and "how" on returning to school aren't set in stone just yet - here are a few answers to questions you may have in the meantime.
Aug 17, 2020
You've heard the term - let's dig a little deeper!
Jul 23, 2020
The guidelines surrounding employee leave due to COVID-19 are still evolving - stay on top of it all!
Jul 10, 2020
Managing employees is different than ever before - what should you be prepared for?
Jun 26, 2020
A walkthrough detailing the contents of your payroll journal in Employer on the GO!
Jun 25, 2020
A walkthrough showing how to finalize your payroll and inform your provider with Employer on the GO!
Jun 24, 2020
A walkthrough showing how to preview your payroll before processing using Employer on the GO!
May 26, 2020
A walkthrough showing how to enter payroll hours using the Enhanced Pay Grid from Employer on the GO!
May 19, 2020
A walkthrough showing how to edit and understand the Enter Payroll Setup menu with Employer on the GO!
May 07, 2020
Don't demonize paid time off - celebrate it!
Apr 28, 2020
A walkthrough to access and customize your payroll detail reports as an Employer on the Go user.
Apr 27, 2020
Curious about your eligibility for COVID-19 stimulus payments? Check out this new tool from the IRS!
Apr 24, 2020
A walkthrough to access and understand your payroll documents package as an Employer on the Go user.
Apr 22, 2020
Take advantage of automated time tracking to optimize your workforce.
Apr 15, 2020
Paid time off can be a great tool to improve employee morale and productivity.
Apr 13, 2020
A walkthrough to access quarterly reports packages as an Employer on the Go user.
Apr 09, 2020
If you need to know whether or not your employees are working in the correct location, you need Geofencing.
Apr 07, 2020
Unfortunately, even in times of crisis, there are those who seek to benefit at the expense of others.
Mar 20, 2020
Beware: 2020 Could Be A Banner Year For IRS Audits Of Cannabis Businesses
Feb 23, 2020
Insurance often feels like an unnecessary cost - until you need it.
Dec 31, 2019
Getting a grip on your payroll can ease the burden on cash flow and help your company remain afloat.
Dec 30, 2019
Employee scheduling doesn’t have to be a dreaded chore. TimeSimplicity is your solution.
More News & Press can be found in our Archive.
3277 West Ridge Pike
Suite A101
Pottstown, Pennsylvania 19464
Staying resilient from malicious threats, cyber and physical, is critical in providing the exemplary value our clients expect from us. To do this, we integrate the National Institute of Standards and Technology's (NIST) Cybersecurity Framework that ensures our security procedures, policies, and infrastructure are up to the highest standard possible. Financial institutions, infrastructure management, defense, healthcare, and other heavily regulated industries that rely on stringent information safeguards use the NIST Cybersecurity Framework. We review our security policies and procedures frequently to ensure newly identified threat and vulnerability information is incorporated. Our network infrastructure and physical locations are continuously monitored for anomalies and uninvited guests. Additionally, our incident response and business continuity plans are tested frequently to minimize the likelihood of backup failures.
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