Dec 30, 2019

Solutions To 7 Frustrating Employee Scheduling Problems

Employee scheduling doesn’t have to be a dreaded chore. TimeSimplicity is your solution.

Scheduling employees while avoiding interpersonal conflict can prove to be a daunting task. That’s where TimeSimplicity steps into frame – TimeSimplicity is the easy-to-use Panacea Payroll employee scheduling system. It syncs with TimeWorksPlus, the industry-leading time and attendance product.

Curious to see if you’d benefit from a bit of scheduling assistance? Here are seven commonly-encountered problems that can be countered with help from TimeSimplicity.

Problem #1: Scheduling people in two or more places at the same time

Solution: If you make schedules for two locations, the situation becomes twice as complicated; when an employee is scheduled in two places for the same shift, managers must scramble to find someone to cover half the burden. Prevent this hassle by using TimeSimplicity to alert you when you to try to double-book.

Problem #2: Scheduling employees to departments/job positions for which they are not qualified

Solution: In TimeSimplicity, managers have the ability to create work groups. With this tool, you can organize your associates by their qualifications. When making a schedule, each employee will only show up in their appropriate work group(s).

Problem #3: Difficulty keeping track of when employees can and cannot work

Solution: TimeSimplicity has a “preferences” feature that allows staff members to indicate the times they cannot work, dislike working, or prefer working. TimeSimplicity alerts you if you try to schedule a team member when they can’t or don’t like to work, allowing for fewer schedule changes as well as happier and more engaged employees.

Problem #4: Accidentally scheduling an employee when they are on vacation

Solution: When a vacation request is approved in TimeWorksPlus, the information is sent to TimeSimplicity. TimeSimplicity displays the vacation period in your schedule so that managers cannot accidentally schedule an employee during their vacation, thus avoiding a number of personnel problems.

Problem #5: Difficulty keeping track of who has certifications, permits, and licenses to do certain jobs

Solution: TimeSimplicity alerts you when a certification, permit, or license is coming up for renewal, based on custom thresholds.

Problem #6: Difficulty seeing who is available to pick up a shift when a worker calls out

Solution: If you need to find someone quickly to cover a shift, highlight the shift and click on the “Who Can Work” icon. TimeSimplicity will then display all staff members who are available for the shift you have selected.

You can immediately send out mass texts and/or emails to notify all or select staff members that the shift is available for pickup. Alternatively, you can pick a staff member from the list to whom you can assign the shift.

Problem #7: Scheduling staff members’ shifts too close together

Solution: Set proximity schedule compliance rules. TimeSimplicity will alert you if you try to schedule shifts arranged too closely together.

UPGRADE TODAY

Panacea Payroll offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and business.

WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is created for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check out this ROI Calculator from Express Data Systems.

We can get you up and running with Workforce Management Suite in minutes. Contact us today to book a demo.