Sep 13, 2024

7 Fantastic Secrets of Automated Timekeeping That Save Your Company Money - cont'd

Secret #4: Manage Off-site Early Punch-ins with Real-Time Geofencing Notifications

Geofencing is a type of GPS tracking tied to a targeted location. For example, if you sign up for alerts from your grocery store, you could get coupons sent to your phone when you are shopping in the store. You can use this same technology to verify where your mobile employees clock in for shifts. Time tracking software with geofencing tracks employee location when they clock in with a mobile device.

To create a geofence in timekeeping software, you draw a radius around a location on a map. Then, assign one or more employees to the fence. The system tracks their location relative to the geofence. The system sends the manager an alert if an employee punches outside of the fence. 

How does geofencing reduce labor costs?

·         Prevents interruptions in productivity

o    Verify employees are where they are scheduled to work or are redirected there promptly.

·         Supervisors have 24/7 insight into who is working and where

o    Managers know where all clock activity occurs and can focus on exceptions without having to be physically present.

·         Improve job costing

o    The software collects job related information when employees punch in, including work site, project, or client.

·         Prevents payroll errors

o    Managers can review remote punches and correct errors before data is sent to payroll

o    Employees won’t be paid if they try to claim they worked before they reached the authorized worksite

For additional time theft prevention, pair geofencing with schedule enforcement. Schedule enforcement restricts early punches. Thus, you will have two safeguards; 1. Geofencing notifies managers of out-of-bounds punches. 2. Schedule enforcement restricts early out-of-schedule punches.

Help Your Managers Focus on Productivity

Managers are more effective when they don't have to continually supervise mobile employees. When a mobile timekeeping system monitors off-site clocking, managers can spend more time training, mentoring, and tracking projects. Because the system sends an alert if an employee punches in outside of the geofence, supervisors can focus only on problem punches, not the in-bounds punches. Managing by exception saves time and improves efficiency.

Case Study: Field Service Employer Improved Profitability With Mobile Timekeeping

An Oklahoma City-based field service company had been using paper timecards for 30 years. Service reps had to travel to the main office every morning to punch in and repeat the process after each shift. 

When they adopted automated timekeeping with mobile access and geofencing, it allowed employees to punch in at their first appointment. By eliminating the trip to the main office, they were able to start their service calls earlier in the morning. 

This allowed the company to schedule more appointments each day, improving profitability and client satisfaction. In addition, they started spending less for fuel because employees who lived away from the main office no longer had to make the journey twice a day.

Interested in Automated Time and Labor to Help You Save Money? Call Teresa Kearney today at 610-310-7615 or reach out by email at teresa@panaceapayroll.com!

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